Constitution and Bylaws

Roseville Community Band

Constitution and Bylaws

Revised May 2012

Article I Name and Purpose

Section A This organization shall be known as the Roseville Community Band.

Section B The Roseville Community Band is organized for the following purposes:

1. To contribute positively to the musical environment of the area it serves, whether local, state, national, or international.

2. To provide individual performing opportunities, musical enjoyment, and technical growth among the membership.

3. To provide an opportunity for fellowship among musicians.

4. To enhance, enrich, and expand the musical experiences available to the citizens in the community.

5. To reaffirm the community band position in American music.

6. To provide scholarships for continued musical growth to Roseville area students.

Article II Membership

Section A Conditions of membership

1. Any adult eighteen years or older who is interested in the purposes of the Roseville Community Band may become a member.

2. New members should notify the Section Leader of their name, address, phone number, and instrument(s).

3. Band members shall remain members as long as they are supportive of the Roseville Community Band. A band member may be removed by a majority vote of the Council.

Section B Dues

1. The membership year shall be September 1 to August 31.

2. Annual membership dues shall be $10.00 for each member per year payable by the second rehearsal in October.

3. Payments shall be made to the Section Leader.

4. Dues shall be used for band social functions, and if needed, to augment the purchase of music and equipment.

Section C Rehearsals

1. Rehearsals shall be held on Monday evenings from 7:30 pm to 9:00 pm. The Director shall inform the section leaders of any exceptions to this schedule and they shall inform all members of their sections.

2. All members shall be seated and ready to play by 7:30 pm.

3. Members are expected to attend all section practice sessions called by their section leader or the director.

Section D Concerts

1. Concerts shall be scheduled by the Director.

2. Concert dress shall be determined by the Band Council and supported by the entire membership.

3. A sectional waiting list may be established for special events at the discretion of the Director.

4. Attendance shall be taken into consideration for participation in special events. Members are expected to play at all rehearsals, pre-concert warm-ups, and concerts.

5. Concerts outside of the metropolitan area shall require the approval of the Band Council and the City of Roseville. The band will make itself available to play concerts at the City’s request.

Article III Administrative Council

Section A Executive Authority

The executive authority of the band is vested in an Administrative Council whose actions shall be compatible with the best interests of the band, and whose duties include the following:

1. Management of the fund raising events of the band.

2. Management of the band’s financial resources, excluding funding from the City of Roseville, for amounts of $100.00 or more. Specifically, the disbursement of the band funds, equal to or in excess of $100.00, excluding those funds provided by the City of Roseville, shall be approved by a majority of the Band Council. The President and Treasurer must be notified of request for such disbursements of band funds. It shall then become the responsibility of the President to place the request on the agenda of the council’s next meeting so that the request may be considered and voted upon.

3. Replacement of members of the Council who are unable to complete their terms of office.

4. Preparation of annual objectives with strategies to obtain necessary moneys to implement those objectives.

5. Respond to the requests and decisions of the Roseville Parks and Recreation Department.

6. Creation of standing or temporary committees as required to promote the purposes of the band.

Section B Titles

1. The council shall consist of the following members who shall be elected from the general band membership:

a. President

b. Vice President

c. Secretary

d. Treasurer

e. Member-at-Large

f. Section Leaders

2. The Director shall be a non-voting member of the Council.

3. Each voting member of the Council shall have one vote. An elected section leader may delegate his/her authority to another member of that section.

Section C Election of Council Members

1. By the second rehearsal in September, the President of the Council shall appoint a three-member nominating committee (one and only one of whom shall be a Council member) for the purpose of proposing a slate of candidates. This slate shall include at least one candidate for each of the following offices: President, Vice President, Secretary, and Treasurer.

2. On the second rehearsal in October, the nominating committee shall present their slate of officers to the general band membership. At this time, nominations from the floor will be accepted.

3. At the next rehearsal, the floor shall be opened again for nominations, and each candidate will be given the opportunity to address the band. Following these addresses, the election shall proceed as follows:

a. If there is no more than one nominee for each office, then a unanimous vote of acceptance shall be recorded for the nominated slate of officers.

b. If there is more than one nominee for any office, a ballot vote will be held for each contested position. A plurality of the cast ballots will decide the successful candidates.

c. Following the election of officers, candidates for member-at-large shall be nominated from the floor. A preliminary vote will establish the top two candidates. The results of the second vote will select the candidates to serve as member-at-large.

d. Following the member-at-large election. Each section shall caucus to consider the selection of a section leader. By the following rehearsal, each section shall inform the President of its decision.

4. Terms of office for Council members shall be for a period of one year beginning on the January 1st following the election. Council members may succeed themselves indefinitely subject to re-election.

Section D Duties

1. The President shall preside at all meetings of the Council and at meetings of the general band membership dealing with band business, and shall perform all other duties pertaining to the office.

2. The Vice President shall act as an aid to the President and perform the duties of the other officers in the absence of that officer.

3. The secretary shall keep an accurate record of all meetings and perform other duties delegated.

4. The Treasurer shall perform the following duties as they pertain to band funds excluding those funds provided by the City of Roseville:

a. Receive all moneys of the band and maintain an accurate record of the dues.

b. Keep an accurate record of receipts and expenditures in cooperation with the Roseville Parks and Recreation Department.

c. Present a statement of account at Band Council meetings as requested by the Council.

d. Retain receipts or appraisals of assets (band equipment inventory).

e. Disburse moneys and pay just debts. Any amounts exceeding $10.00 but less than $100.00 require approval of the President, or, in the absence of the President, another band officer. For expenditures of $100.00 or more, refer to Article III, Section A, 2.

f. Maintain membership rosters.

Section E Meetings

1. The Council shall hold a regular monthly Council meeting once each month, the time and date to be determined by a majority of the Council members.

2. Meetings of the Council and of the full membership may be called at the discretion of the President or when petitioned by 25% of the band members.

3. Two-thirds of the voting members present at any regularly called meeting shall constitute a quorum.

Article IV Scholarships

Section A To promote musical growth within the Roseville area, the Roseville Community Band shall provide a scholarship each year to an applicant or applicants meeting the following eligibility requirements:

1. Resident of Roseville or attend a Roseville based High School.

2. Student in the ninth through the twelfth grade.

3. Member in good standing of a school band program.

The amount of the scholarship shall be determined each year by the Band Council, using past years’ awards as a guideline. The award may be divided among two or more applicants.

Section B In November of each year, the President shall appoint a scholarship committee consisting of three band members. The functions of that committee are as follows:

1. Solicit applications through local media and Roseville school band directors.

2. Select a winner or joint winners from the qualified applications, and notify them of the award and the date of presentation.

Article V Amendment Process

Section A Previous notice of a proposed amendment to this constitution, along with a copy of the proposed amendment, must be presented at a duly constituted meeting of the band membership at least ten days or one full rehearsal prior to voting.

Section B A three-quarter concurring vote of those present and voting will be necessary for the adoption of the proposed amendments.